Print or save this worksheet. Assign real responsibilities and review existing SMS access before the Level 2 transition.
Date: __________ Prepared by: __________ Review date: __________
| Role / process | Named owner and cover | Suitability / training / action |
|---|---|---|
| Authorising officer | ________________________________ | ________________________________ |
| Key contact | ________________________________ | ________________________________ |
| Internal Level 1 requirement | ________________________________ | ________________________________ |
| Additional Level 1 users | ________________________________ | ________________________________ |
| Existing Level 2 inventory | ________________________________ | ________________________________ |
| Upgrade or deactivation plan | ________________________________ | ________________________________ |
| Authentication and recovery | ________________________________ | ________________________________ |
| Recruitment event intake | ________________________________ | ________________________________ |
| Payroll change intake | ________________________________ | ________________________________ |
| Leaver and absence cover | ________________________________ | ________________________________ |
Completion check
- ☐ No shared credentials relied on.
- ☐ Appointments checked against current requirements.
- ☐ Level 2 transition has an owner and date.
Worked example
An external provider handles routine entries, but the business still needs a suitable internal person for the specified Level 1 requirement and real oversight.
Decision and next action
What is supported by evidence? __________________________________
What remains uncertain? __________________________________
Action / owner / deadline: __________________________________
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